Association Rules

CONSTITUTION OF THE U.P. ARCHITECTS ASSOCIATION ( Amended till 29.11.2015 )
  • NAME OF SOCIETY: U.P. Architects Association
  • REGISTERED OFFICE: 145/L, Begum Bridge Road, Meerut
    • The address of the society may be changed by special resolution of the Executive Council
  • OBJECT OF THE SOCIETY: The Society shall have the following objects:
    • To integrate the Architects of Entire Uttar Pradesh./li>
    • To stream line the working of the architects at all the places./li>
    • To arrange such meetings in which architects can exchange their views by healthy discussions for the upliftment of the profession./li>
    • To assist the Architects to keep their knowledge full fledged regarding byelaws, new building materials, new techniques of construction & rights of the architects etc. by sending them information./li>
    • To make a code of conduct of the architecture profession./li>
    • To educate the public with the profession of Architecture. So that the public can be benefited through the service of the architects./li>
    • It shall remain non-profit organization & shall work for the upliftment of Architecture profession./li>
    • To help poor people by giving free advice in building construction by organizing charitable camps etc./li>
    • Liaison with the other professional bodies./li>
  • AREA: STATE OF UTTAR PRADESH
  • FUNDS: Funds may be raised by the following sources for the expenses of the Society.
    • Membership fee from the members.
    • Subscription from the members.
    • Collections raised by means of books, periodicals, souvenir, etc.
    • Grants from the Govt. or other Agencies.
    • Donations made by the business organizations & Individuals.
  • MEMBERSHIP:
    • Any person who have passed degree course in Architecture i.e. B. Arch., N.D.Arch. /G.D.Arch., or equivalent course from a recognized University can be the member of the U.P. Architects Association.
    • Life Membership shall be given to the member who will deposit a sum of Rs.5000/- once.
    • Applicant should hold a valid registration from Council of Architecture on the date of application.
  • TERMINATION OF MEMBERSHIP:
    • In case any member acts against the interest of the society, the Executive Council shall have the right to terminate his/her membership after giving him/her due opportunity to clear the charges against him/her.
  • OFFICE BEARERS:

    The EXECUTIVE COUNCIL, which shall control the working of the U.P. architects Association, shall have the following office bearers.

    • President- One No.
    • Vice President -4Nos
    • General Secretary- One No.
    • Jt. Secretary- One No.
    • Treasurer- One No.
    • Coordinator- One No.
    • Members of the Executive Council from all associations of different cities of U.P.
    • Immediate Past-President & Gen. Secy. shall be the ex-officio members of the council.
    • All past presidents & Gen. Secretaries shall be special invitees.
    • Founder President Ar. Y. Chandra shall be permanent invitee.
  • PRESIDENT: The Presidents shall preside over all the meetings of the Association and the Executive Council, and shall supervise over the administration of the Association. In the absence of the President the Vice President shall perform his/her duties. The ruling of the President on all questions of procedure and order shall be final. All the questions before the General body Meeting shall be decided by a majority of votes and in case of equality of votes, the president shall have casting vote.
  • Vice President: In the absence of the president, the Vice President nominated by the president, shall perform the duties of the president.
  • GENERAL SECRETARY: The General Secretary of the Association shall send summon to the meetings, keep the minutes of the meetings, shall do correspondence on behalf of the Association, shall distribute his work to Jt. Secretary with the consent of the president, shall represent Association in all proceedings, suits, prosecutions, disputes & such legal matters in which the Association is a party or otherwise interested, shall keep in his custody all papers, documents & correspondence of the Association, shall work under the control and supervision of the Executive Council.
  • JT. SECRETARY: Shall assist the General Secretary in his/her work and look after those responsibilities which are given to him by the General Secretary, also in the absence of General Secretary Jt. Secretary shall work in his/her place.
  • TREASURER:
    • The Treasurer shall collect membership fee, contributions, and donations & give all receipts on behalf of the Association.
    • He shall maintain account and record of all the money received and all the expenses of the Association.
    • He will open a Bank account of the Association at Meerut or in any other city suitable which shall be a joint account, and may be operated jointly by either of the two from Treasurer, President & General Secretary.
    • The Treasurer can keep with him cash up to a limit of Rs. 10,000/- & rest all money of the Association shall be kept in Bank.
    • The Treasurer shall pay the bills which are duly passed by the General Secretary up to a limit of Rs. 5000/- and by the President up to a limit of Rs. 10,000/- & by the Executive Council above Rs. 10,000/-.
    • In case Treasurer have any objection regarding payment of any bill, which has been passed by General Secretary/President. He can discuss the objection in the meeting of the Executive Committee. But the payment shall not be stopped for such bills.
    • In case, the Treasurer & General Secretary are from two different cities the Treasurer shall advance Rs.10,000/- in cash to the General Secretary for day to day expenses of the General Secretary's office for which General Secretary shall send him the bills of expenses duly passed by him.
  • COORDINATOR:

    The Co-coordinator shall be elected office bearer of the Association who shall be in-charge of the news bulletin/letter of the association & shall be the member of the Executive Council. The main work of the Co-coordinator shall be, to give report about the activities of the Association/Executive Committee & local Architects Association's Activities at different city. He shall keep in touch with the Member of Executive Council/other office bearers of the Association.

  • MEMBER OF EXECUTIVE COUNCIL: The member of Executive Council shall look after all the working/interest of the Association at local level in each city, where at least 3 members of the association are residing/working. In case, any architects Association is working in a city the member of executive Council shall be elected/nominated by that Association of that city & in case of absence of any Architects Association in a city the architects of that city which are members of the Association can select/elect/nominate them Member of Executive Council from their city. In case the local Association of architects or the architects of any city are unable to select/elect/nominate any Member or Executive Council then General Secretary/ President of U.P. Architects Association may appoint the Member of Executive Council of the city with the consent of President/Executive Council of the Association. The Member of Executive Council shall collect the Membership fee from the members, shall give all such information which he will receive from the U.P. Architects Association to all the member of his city, shall recommend the names of new members, shall send the report of the activities of Architects in his city to the General Secretary/Co-coordinator. In case of any problems/difficulties in the profession he may contact General Secretary of the U.P. Architects Association to interfere in the concerned matter. In total a Member of Executive Council is Chief Representative of the U.P. Architects Association who is present in each city with all rights at local level. The Member of Executive council may be terminated by the Executive Committee/General House if his acts are against to the aims & objectives of the Association or in case 3/4th members of any city gives in writing to the General Secretary for his termination. The Chairman & Secretary of the local Association shall be also the member of the Executive Council of U.P. Architects Association. Also any Member of Executive Council of U.P. Architects Association have powers to send their representative architect to attend the meeting of the U.P. Architect Association giving their power of voting.
  • POWERS OF THE EXECUTIVE COUNCIL: The Executive Council of the Association shall have the following powers:
    • To exercise supervision and control over the work and policy of the Association.
    • To sanction the annual budget.
    • To call the general body meeting of the Association every after one years.
    • To fix the date, time and place and agenda of the annual general body meeting.
    • To elect or co-opt new members in case of vacancy caused due to resignation or death of an existing member of the Executive Council.
    • To accept donations, contributions, and to collect funds for the interest of the Association.
    • To expel any member found to be working against the interest of the Association. Such member may be given an opportunity to be heard or submit any explanation in writing for his/her defense, as he/she may think fit.
    • To appoint any paid employees, workers, organizers or persons to carry out the activities of the Association.
    • To meet ordinarily in four months.
    • To appoint any regional council, state councils and District councils, sub-committees of members for specific and general purposes as and when necessary. Such councils or sub-committees shall be directly responsible to the Executive Council.
    • The executive council may call emergent meeting of the general house on the request of at least 10 members of the executive council for some reasonable cause.
    • To authorize three office-bearers of the Executive Committee to operate bank Account jointly, two of these signatures to be either of the General Secretary or of the President with the treasurer.
    • To do such other work which in the opinion of the Executive Council may be conductive to furtherance of the aims and objects of the Association.
    • To grant scholarships, free ships and interest-free educational loans (refundable or non- refundable) and financial assistance to deserving candidates.
    • To purchase, to take on lease or in exchange or as donation or otherwise acquire movable or immovable property or any right or privilege for the purpose of the Association.
    • To erect, construct, alter, repair or maintain any building or develop any land that may be necessary or convenient for the purpose of the Association.
    • To sell, improve, manage, develop, let, lease, exchange, mortgage, disposes of or otherwise deal with all or part of the property under the rights of the Association.
    • To provide for the receipt, custody and issue, investment, management, remittance and expenditure of moneys and funds and custody of any moveable property of the Association.
    • To appoint, remove or suspend or take any other action in respect of employees, to determine their powers and duties to fix up the terms of employment and subject them to such provisions and direction as may be laid down.
    • To hear and deal with complaints from employees, members of the Association.
    • To institute, prosecute, defend, compromise or to refer to arbitration any suit, concerning any debt, liability or claim for or against the Association.
    • To pay honorarium and traveling and other allowances to the President and the General Secretary or any other office bearers of the Association or members.
  • DELEGATION OF POWERS: The Executive Council may delegate any of the powers vested in it under these rules and regulations to the committee or any of its Member for such period and for the performance of such function as it may deem fit and may lay down such instruction for the purpose as it may consider necessary.
  • ELECTION PROCEDURE:
    • The office bearers shall be elected at the general body meeting by a majority of Votes for a period of two years & can seek reelection after completing their terms.
    • The election of the office-bearers shall normally be held in the month of October after every Two years. However, if it is not possible to hold elections in this month then the Executive Council shall have powers to postpone these elections up to a maximum of three months period.
    • The Executive Council shall meet at least once in four months to review previous work and future plans and shall decide how often and where to hold meetings. The meetings of the Executive Council as well as the General Body Meeting can be held at 15 days notice to the members in case of urgency, but no rules/regulations/constitutional change be made in such urgent meetings.
    • The meeting of the General Body shall be held after one year.
    • The notice for the Executive Council meetings shall, be given to all office bearers and to the members of the Executive Council only, but for the general body meeting notice shall be given to all regular members before 1 month from the date of the meeting.
    • If any change in the Rules & Regulations of the Association is required then only the general body shall have the right to modify these by a majority vote.
    • The quorum required for the Executive Council meeting & General Body Meetings shall be fulfilled by the member. If the notices are given 30 days prior to the meeting date, restriction of number of members shall not be considered.
    • The treasurer shall maintain full account of the expenses and the income of the Association. These accounts shall be presented in the general body meetings as and when required and finally in the last general body meeting of the year. The money received from the subscription fee shall be used to meet the expenses of the Association.
    • If any office-bearer wants to resign from his/her position then he/she shall submit her/his resignation in writing to the Executive Council through General Secretary and only after it has been accepted by the Executive council, then the member can leave his/her post. In such a case, the Executive Council shall nominate another person to this position.
  • DISSOLUTION: : If upon the winding up or dissolution of the Association there remains after the satisfaction of all its debts and liabilities any property what so ever, the sums shall not be paid or distributed among the member of the Association but shall be given or transferred to some other charitable institution or institutions, having objects similar to the objects of the Association, at or before the time of dissolution. The resolution of winding up or dissolution of the Association shall be as per provisions under Section 13 and 14 of the Societies Registration Act, 1860, provided that the resolution is passed unanimously by a special General Body Meeting specially called for the purpose.
  • MISCELLANEOUS RULES & REGULATIONS:
    • One all such matter, where there is no clear directions are given in the constitution the Executive Council can take or interpret decisions which may suit the situation, but the decision taken by the Executive Council shall not be treated as the rules of the Constitution.
    • On all the matters the decision of the General House shall be supreme in General Body meetings.
    • Any change of the bye-laws or rules of the constitution may be possible after placing the change in front of General Body Meeting & approved by the house.
    • The Association may fight for the legal rights or Architects even in court of law if necessary.
    • The Association may take such actions for the benefit of the members, which may be directed by the General House or by the elected Executive Council of the Society.
  • APPOINTMENT OF AUDITOR: The account of the Association shall be audited annually by some authorized Auditor whose report shall be kept before the General House for approval.
  • 22. The term of the Association shall be November to October of II year
  • Chapter Office Bearers:
    • At the place of President and Gen. Secretary of UPAA all the chapter posts shall be designated as Chairman & Secretary.
    • Besides three mandatory posts of Chairman, Secretary and Treasurer, chapter can create any number of posts as per their requirement.
  • Constitution adopted this 29th day of June 1988 by the GENERAL BODY MEETING held at Hotel Taj, Saharanpur.

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